A USEFUL ONLINE TOOL AND RESOURCE POOL




Frequently Asked Questions

The following FAQ has been designed to answer the most common questions raised by entities willing to collaborate by submitting a case study to the BIFM Sustainability in FM Project.

FREQUENTLY ASKED QUESTIONS

1. What is the BIFM Sustainable FM Project?
2. What is the structure of the case studies?
3. What topics will be covered by the case studies?
4. In addition to case studies, can articles and documents also be suggested by the members?
5. Who are behind the development of the project?
6. Who will be able to access the information?
7. How can I submit a case study?
8. If I submit a case study, will users be able to contact my company?
9. How long will the project go for?
10. Can I update the information on a submitted case study?
11. How is the project funded?
12. Can I be a project sponsor?
13. How can confidentiality be maintained?
14. What are the benefits to me of submitting a case study?

 

 

 1. WHAT IS THE BIFM SUSTAINABLE FM PROJECT?

The BIFM Sustainability in FM Project is aimed at developing practical tools for the Facilities Managers as a means to help organisations to become more sustainable.

The project as a whole is delivering three main products:

  • A series of ongoing annual sustainability surveys, aimed mainly at setting the baselines concerning the perception of Facilities Managers with regards to their responsibilities in the development, implementation and administration of sustainability responsibilities within their organisations.
  • The development of a Good Practice Guide on how to implement a Sustainability Policy in organisations.
  • The development of a Sustainable FM Portal, where users will be able to access for free information on:
    • Case Studies: Aimed at supporting best practice identified in current sustainable FM issues. How? By citing specific examples of where they have been put into practice. 
    • Information on Sustainability Topics, such as Energy, Waste, Water and Transport management. 
    • Links to key sources of information, leading to further examples of best practice as well as the latest news on innovation and regulations. Some link examples include the Carbon Trust, Energy Saving Trust, W.R.A.P. and DEFRA.

2. WHAT IS THE STRUCTURE OF THE CASE STUDIES?

Please refer to the document BIFM-KTP (CS Template) found in the Resources Section or follow this link "Case Studies Template"

3. WHAT TOPICS WILL BE COVERED BY THE CASE STUDIES?

The project aims to cover a wide range of sustainability topics. Each case study will cover one topic specific project. Example of topics may include: Energy, Waste and Transport Management, Emissions to Air, Local environment & Community engagement, Life cycle or building / products and others.

Please refer to the tab "Sustainability Topics" which appears after clicking on the Case Studies section for a more detailed explanation of the topics, or just click on the following link "Sustainability Topics".

4. IN ADDITION TO CASE STUDIES, CAN ARTICLES AND DOCUMENTS ALSO BE SUGGESTED FOR THE SITE?

Yes. We take suggestions across all types of resources available on the site. The suggestion could be a topic of value for the Sustainability in FM community, a valuable document (published article or research paper) that can be of practical use to the members or even useful links to other non-commercial centres of excellence. All contributions are most appreciated.

5. WHO ARE BEHIND THE DEVELOPMENT OF THE PROJECT?

The project is being developed through a Partnership between the British Institute of Facilities Management (BIFM) and the University of Reading (UoR). The project is externally assessed by members of a Steering Group, who are in charge of ensuring the project stays both relevant to the FM industry and upholds an appropriate level of academic rigour.

6. WHO CAN ACCESS THE INFORMATION IN SUSTAINABILITY IN FM?

All the information presented on the website will be accessible to anyone with internet access. Access to the Sustainability in FM portal is free and all users employing the most common internet search engines, looking for topics relating Facilities Management and Sustainability should be prompted to the Sustainability in FM Portal.

7. HOW CAN I SUBMIT A CASE STUDY?

There are two ways of submitting a case study:

  • You may contact the BIFM-KTP Research Team (Contact Us) and setup an interview to help you out in defining the goals, scope and extent of the case study, including putting the information together in the appropriate format for the project.
  • Alternatively, you may choose to use the template/guideline (refer to Question 2)  provided in the Resources section, and proceed to writing up your own case study. Once the preliminary document has been completed, the document must be sent electronically in Word format to the following address (annie.horsley@bifm.org.uk).

If any enquiries should arise, the BIFM may wish to contact you in order to gather further information on your case study and/or schedule a possible meeting, all in the interest of pursuing the excellence of the case being submitted.

Otherwise, you may also wish to combine the two previous alternatives.

8. IF I SUBMIT A CASE STUDY, WILL USERS BE ABLE TO CONTACT MY COMPANY?

Yes. All case studies will allow the opportunity for users to contact those parties which have been involved in the project (end-users or contractors). However, in the aim of the project to uphold its objectivity, no company submitting a case study should have any marketing advantage relative to one another. In other words, company logos accompanying the case studies will not be allowed.

Any organisations willing to be contacted by users of the Sustainability in FM portal should first sign a consent form which will be provided by the BIFM.

9. HOW LONG WILL THE PROJECT GO FOR?

The Sustainability in FM website will undergo a process of continuous growth and update, fed by the BIFM and the University of Reading, but mainly through the contributions from its users.

The web site will be maintained by BIFM and has a long-term future over many years.

10. CAN I UPDATE INFORMATION ON A PREVIOUSLY SUBMITTED CASE STUDY?

Yes. if you were to consider that the information previously submitted for a case study required a relevant update, you may follow the same procedure explained in Question 6.

In the case that changes to the case study are considerably great, it may be worth to analyse whether the practices should be considered as two separate case studies.

11. HOW IS THE PROJECT FUNDED?

The initial research behind the project is being funded by a government grant under the Knowledge Transfer Partnership programme and sponsorship obtained by BIFM.

The creation, upkeep and maintenance of the web site is being funded by separate sponsorship via the BIFM. We are currently looking for additional sponsorship to guarantee a sustainable future for the web site.

12. CAN I BE A PROJECT SPONSOR?

We are currently looking for additional sponsorship to guarantee a sustainable future for the web site. Potential sponsors need to contact Annie Horsley at BIFM.

Sponsors will have a dedicated page on the web site with logos, write up and links to their sites.

13. HOW CAN CONFIDENTIALITY BE MANTAINED?

Names and email address will not be published directly on the web site unless agreed by the contributor. Company details will only be published with the permission of the relevant parties.

14. WHAT ARE THE BENEFITS TO ME SUBMITTING A CASE STUDY?

  • Altruistic – helping others.
  • Opportunity to showcase what you are doing.
  • Personal recognition.
  • Company recognition – Brand value.
  • Contribute to the development of the profession.

If you have any questions or would like to contribute a case study, you can reach us through the Contact Us page.

Have a great day,

The Sustainability in FM Team